The President of the Local 4018 has the primary responsibility for the success of the local. The President shall take general responsibility for the functioning of the local except as otherwise provided in the Constitution or when that duty is officially delegated to another member of the Federation. It shall be the responsibility of the President to . . .

1. Preside at general membership meetings
2. Cast a deciding vote on all questions of equal division
3. Appoint all committee chairpersons
4. Act as a member ex-officio on all committees except the nominating committee
5. Sign necessary papers and documents
6. Plan, with the assistance of the Executive Board, the goals, programs and meetings of the local
7. Be responsible for polling the Executive Board when necessary
8. Maintain communication with other local federations through the Area Council, local presidents, workshops, etc
9. Become familiar with AFT-MFT programs, policies, communications and inform members
10. Be familiar with Roberts Rules of Order
11. Attend or appoint members to attend all school board meetings
12. Maintain communication with District Superintendent, Board Chairperson, Human Resources Executive Director, etc
13. Prepare an agenda, in advance, for each meeting
14. Meet with the Executive Board regularly
15. Develop and publish a calendar of general membership meetings, Executive Board meetings, socials and other dates
    to be remembered
16. Transact such other business as normally pertains to the office

Responsibilities before, during and after the meeting: Have on hand the necessary "tools"

Pre-meeting planning

• Confirm time and place
• Check room readiness (chair & table arrangement, blackboard, chalk, P.A. system if needed)
• Notify press, radio, TV, if appropriate
• Notify or remind guests of meeting (location, directions), confirm speaker's role and check other agreements such
  as fee if any, etc.  If speaker or guest is to appear late in the meeting specify the time.
• Make publicity arrangements
• Check with social committee about refreshments
• Notify MFT Staff liaison

After the meeting

• Send letter of thanks to speakers, guests, others
• Send reminders to members assigned special duties
• Notify persons and committees affected by actions taken
• Place dates decided upon in the calendar
• Send bulletin of important dates and announcements to membership
• File what needs to be filed - enter new policies in policy file.

The Treasurer of Local 4018 is responsible for all monies and records of all financial transactions. The Treasurer is responsible to . . .

1. Collect or secure collection of all monies due the Federation
2. Deposit all monies in a bank approved by the Executive Board
3. Pay by check only all approved bills
4. Issue proper receipts
5. Initiate vouchers for disbursements and receipts
6. Keep an adequate set of accounting records
7. Inform qualified persons or committees, upon request, of the status of the budget
8. Secure and issue all application blanks and membership cards
9. Assist building stewards in all financial matters
10. Notify members in arrears by statement and/or letter
11. Keep an up-to-date list of the membership, a copy of which shall be forwarded to the national office
12. Serve on the auditing committee
13. Assist in the preparation of an annual report

The Secretary of Local 4018 is responsible for all correspondence and records the proceedings of all Federation meetings. The
Secretary is responsible to . . .

1. Take the minutes and keep a permanent record of Federation business and activities 
2. Keep a systematic method of filing:
   1. Letters received
   2. Copies of letters sent
   3. Treasurer's reports
   4. Membership roster
   5. Constitution and by-laws
   6. List of committee members, addresses and telephone numbers
   7. Copies of committee reports
   8. Miscellaneous items
3. Send out notices of regular and special meetings
4. Carry on correspondence of the Federation
5. Take a place beside the President or chairperson of all meetings 

Minutes
The Secretary will keep an accurate permanent record of the Minutes of the designated meetings. The minutes should include:

• An agenda
• List of members (present, absent or excused), visitors, guests, representatives and/or consultants
• State only motions that are made and seconded, with the names of maker and seconder
• List items of unfinished business
• List important dates and facts to be remembered
• State time of adjournment
• Sign his/her name and provide space for President's signature of approval and date

Recording motions - sample motion:
Committee Chairperson, Mary Doe, moved that the . . . 
Mr. James Johnson seconded the motion which was unanimously carried

An action may be a consensus of those present and no vote is taken.

"The president ruled that it was the consensus of those present that . . ."

Recording remarks of speakers and discussion
    A.    Local rules will apply and such records may be in the minutes or in a separate book
    B.    Be brief, concise, record differing points of view, don't record every word
    C.    Report special instructions and procedures

Pre-approval of the minutes and final copy
    A.    Study the agenda and make a well-spaced skeleton outline of it.  As the meeting progresses, fill in the actions. When the
            meeting is over/ the minutes will be about completed
    B.    Check with the speaker on quoted topics that are controversial
    C.    Check with the President for pre-approval
    D.    Type and have President sign.
    E.    Duplicate copies for next meeting.
    F.    Publish abbreviated minutes special bulletin or newsletter quickly for distribution to membership