Under supervision, keeps financial records with prime responsibility of preparing billings for payment; performs related work as required.

II. POSITION CHARACTERISTICS:

Salary: On schedule
Length of contract:  12 months

III. POSITION RELATIONSHIPS:

Reports to: Executive Director of Business Services, other Department Managers as assigned
Coordinates with: Business Department personnel, data processing, vendors, district staff
Type of coordination:  As directed by administrator or others with coordination responsibilities

IV. POSITION QUALIFICATIONS:

1. Desired training and experience: graduation from high school, including or supplemented by course work in bookkeeping and typing, recent responsible bookkeeping work experience, experience/training in word processing and/or computers.
2. Special requirements of the position:
   1. Working knowledge of bookkeeping principles and procedures. 
   2. Ability to operate a variety of office machines. 
   3. Ability to prepare statements and reports. 
   4. Ability to understand and effectively carry out oral and written instructions. 
   5. Ability to establish and maintain effective public and working relationships. 
   6. Ability to maintain accurate and complete records and prepare clear and detailed reports.

V. POSITION RESPONSIBILITIES:

1. Prepares input information for computer and records amount and date paid in central file.
2. Researches unpaid bills, credit memos, back ordered items, etc.
3. Types letters and reports and maintains files.
4. Communicates with vendors and school personnel pertaining to accounts payable transactions.
5. Prepares accounts payable reports for Board meetings.
6. Verifies costs and price extensions, discounts, etc. on invoices approved for payment.
7. Responsible for stopping payment of all lost or un-cashed checks.
8. Keeps master vendor books updated and correct.
9. May assist in assigned phases in other fiscal operations.
10. Assists with reception coverage.
11. Performs other duties as assigned.

(Revised 12/88)