Under limited supervision, process data for accounts payable and accounts receivable.

II. POSITION CHARACTERISTICS:

Salary: On schedule
Length of contract: 12 months

III. POSITION RELATIONSHIPS:

Reports to: Finance Manager
Type of coordination: As directed.

IV. POSITION QUALIFICATIONS:

1. Desired training and experience: Completion of one year of accounting from a college or university; recent responsible accounting work experience including data processing; highly skilled in spreadsheet applications, preferably Excel; experience/training in word processing programs, preferably Word; and experience with a financial software package.
2. Special requirements of the position:
   1. Knowledge of state and departmental policies and procedures. 
   2. Knowledge of federal and state reporting requirements as they pertain to the accounts receivable and accounts payable processes. 
   3. Prepare accounts receivable and/or billing statements. 
   4. Process accounts payable transactions.
   5. Process tasks utilizing the district's Insight/7i program. 
   6. Understand basic elements of account codes to assist with accuracy of posting.
   7. Working knowledge of accounting principles and procedures. 
   8. Operate a variety of office equipment.
   9. Understand and effectively carry out oral and written instructions.
   10. Maintain accurate and complete records and prepare clear and detailed reports.
   11. Establish effective working relationships with fellow employees and maintain a positive working environment.
   12. Develop and maintain work deadlines.
   13. Perform work with a high degree of accuracy.
   14. Practice effective human relations skills.
   15. Provide quality customer service.

V. POSITION RESPONSIBILITIES:

1. Prepare and maintain district billings, including computing costs for billing.
2. Process cash receipts, including verifying account codes.
3. Prepare bank deposits.
4. Process petty cash transactions.
5. Process accounts payable invoices for payment, including verification of costs and price extensions, discounts, account codes, etc.
6. Research unpaid invoices, credit memos, back ordered items for accounts receivable/accounts payable.
7. Process travel reimbursement requests and in-district mileage.
8. Process payroll related accounts payable checks.
9. Process and remit accounts payable checks, including replacement checks.
10. Communicate with vendors and school personnel pertaining to accounts payable and receivable transactions.
11. Test financial system updates in accounts payable or accounts receivable.
12. Type correspondence and reports.
13. Maintain files.
14. Prepare 1099s.
15. Provide reception coverage.
16. Maintain the master PEID (person entity identification number).
17. Enter W-9's as necessary.
18. Assist with audit preparation.
19. Prepare accounts payable reports for Board meeting or management as necessary.
20. Assist other members of the department as workloads vary.
21. Performs other duties as assigned.

New 10/04  
Replaces Payroll/Accounts Payable Clerk
Updated 05/06
Updated 6/06