Serves as executive secretary to the Administrator of Charter Schools; serves as a resource to staff, students, parents, business, community, and educational partners.

II. POSITION CHARACTERISTICS:

Recruited by: Administrator of Charter Schools
Salary: On schedule
Length of contract:  12 months

III. POSITION RELATIONSHIPS:

Reports to: Administrator of Charter Schools
Coordinates with: Charter School staff, parents, students and collaborative business, community and education partners
Type of coordination:  As directed by the Administrator

IV. POSITION QUALIFICATIONS:

1. Required training and experience: High school graduation, recent office experience including experience in transcription from dictation equipment and in utilization of Window's Office applications, district and charter school computer programs.
2. Desired training and experience: Course work or an Associate Degree from a vocational technical college.
3. Special requirements of the position: 
   1. Work independently with minimal supervision. 
   2. Organize and complete projects in a timely manner. 
   3. Maintain strict confidentiality on sensitive issues including closed session minutes. 
   4. Establish and maintain effective working relationships with school, business, and community partners including the presidents of such organizations. 
   5. Work effectively with word processing, database, spreadsheet, budget, and other advanced computer applications. 
   6. Maintain complete and accurate minutes, budgetary records and prepare detailed school, district, state and national reports and claims.

V. POSITION RESPONSIBILITIES:

1. Provide support for the Charter School Administrator, Governance Board, Board Committees and staff.
2. Handle confidential and sensitive information related to closed sessions, employment and salary matters.
3. Complete all requirements related to open meeting law notifications and maintenance of legally required records.
4. Serve as secretary for the Technology Charter School.
5. Take minutes at Charter School Governance Board and committee meetings and maintain legal records of those proceedings.
6. Assist with the completion of claims, grant applications, reports, and evaluations.
7. Types evaluations.
8. Completes data analysis.
9. Compiles budget projections.
10. Process purchase requisitions/orders and invoices for all activities and grants overseen by the Administrator of Charter Schools.
11. Maintain budget, scheduling, registration, attendance, and transcript records.
12. Coordinate the Administrator's appointments, schedule, and mail.
13. Prepare materials for Administrator, Governance Board, and committees of the Technology Charter School.
14. Make travel arrangements.
15. Maintain files and other records.
16. Attend appropriate meetings, workshops, inservices, etc.
17. Performs other duties as assigned.

7/02  Replaces Student Services Secretary – At Risk