Performs office work and word processing tasks according to prescribed policies and procedures.

II. POSITION CHARACTERISTICS:

Salary: On schedule
Length of contract:  12 months

III. POSITION RELATIONSHIPS:

Reports to: Director of Curriculum
Coordinates with: Instructional Services Department staff; district staff
Type of coordination:  As directed by administrator or others with coordination responsibilities

IV. POSITION QUALIFICATIONS:

1. Desired training and experience: graduation from high school, supplemented by vocational school program in clerical related subjects; recent responsible office experience; experience/training in word processing and/or computers.
2. Special requirements of the position:
   1. Ability to work independently with minimal supervision 
   2. Ability to establish and maintain effective working relationships with a large and varied group of district personnel 
   3. Ability to conduct business via the phone in a pleasant, helpful and professional manner 
   4. Ability to acquire and maintain knowledge of the identified grant programs, their operations and policies 
   5. Ability to work with the district's financial software program, Bi-Tech 
   6. Ability to maintain complete/accurate department budgetary records using the Microsoft Excel program 
   7. Ability to maintain the rosters of grant-funded positions using Microsoft Access program and to coordinate/verify the data with the district's personnel office 
   8. Knowledge of business English, spelling and composition 
   9. Ability to type from plain copy, rough draft and tabular material, and to transcribe dictation 
   10. Ability to maintain accurate and complete records and prepare clear and detailed reports

V. POSITION RESPONSIBILITIES

1. Acts as secretary to the Director of Curriculum Planning and Development and other assigned professional staff.
2. Types from unprepared and prepared copy including dictation/transcription.
3. Assists with answering telephone, taking messages, and giving information.
4. Handles mail and filing.
5. Types and completes electronic database entry of K-12 curriculum documents for the curriculum plan in reading, language arts, mathematics, social studies, science, health, vocational education, physical education, art, music, and youth wellness issues.
6. Maintains curriculum plan documents to meet State Standards and State Statutes Compliance files.
7. Maintains complete/accurate budgetary records for Title I, II, and SAGE Grants.
8. Maintains rosters of grant funded positions and coordinates/verifies the data with the district's personnel office.
9. Provides clerical assistance as needed within the department.
10. Orders, checks in materials and does budget bookkeeping, utilizing Excel and district accounting software, for Director of Curriculum and Elementary Curriculum Coordinator.
11. Types correspondence and brochures for Director of Curriculum.
12. Handles registration for workshops.
13. Handles scheduling and other clerical work related to Star Lab, K-5 field trips, and fire prevention visits.
14. Processes travel requests for Director of Curriculum.
15. Coordinates clerical support with other curriculum department staff as workload within the department requires.
16. Types and assembles handbooks, reports, grants, and manuals.
17. Performs other duties as assigned.

(Revised 12/98)

(Revised 8/94)