The Early Learning Secretary serves as Secretary to
the Early Learning Coordinator; is responsible for the coordination of all office functions of
the Early Learning Department involving considerable degree of independent judgment and
initiative; and performs related work as required.

II. POSITION CHARACTERISTICS:

Salary: Classified, On Schedule
Length of Contract: 12 months, flexible schedule as determined by the Early Learning
Coordinator. Some evenings required.

III. POSITION RELATIONSHIPS:

Reports to: Early Learning Coordinator
Coordinates with: Early Learning Department, ECASD staff, Eau Claire 4 Tomorrow
community partners, Head Start staff. Student Transit, Family Resource Center, parents and community members.
Types of Coordination: As directed by supervisor or others with coordination
responsibilities.

IV. POSITION QUALIFICATIONS:

1. Required training and experience: High school diploma; recent responsible office
   experience, including high level of experience and/or training in the Microsoft Office
   applications including high proficiency in Word and Access software applications; experience in dealing with the public.
2. Desired training and experience: Associate Degree from a vocational technical college or supplemental advanced coursework with emphasis in administrative assistant skills,
   knowledge of district computer programs.
3. Special requirements of the position:
   1. Works independently with minimal supervision.
   2. Maintains strict confidentiality regarding program, student and parent information.
   3. Maintains excellent organizational skills.
   4. Establishes and maintains effective working and public relationships.
   5. Maintains accurate and complete records in a timely manner.
   6. Ability to interpret and communicate departmental and program policies, rules and regulations.
   7. Ability to use and apply modem office methods and equipment, such as word processing systems (minimum of 50 wpm,) desktop publishing, electronic mail and dictation equipment.
   8. Ability to compose letters and prepare clear and detailed reports and written procedures.
   9. Ability to take and edit public and departmental meeting notes.
   10. Considerable knowledge of business English, spelling and composition.
   11. Ability and desire to work in a team atmosphere.
   12. Ability to monitor the financial obligations of the department.

V. POSITION RESPONSIBILITIES:

1. Serves as secretary to the Head Start Director/Early Learning Coordinator and performs
   clerical assistance for the Early Learning Department.
2. Composes correspondence as directed by supervisor.
3. Interviews callers and sets appointments.
4. Conducts business via the phone in a pleasant, helpful and professional manner.
5. Coordinates and maintains the Eligibility, Recruitment, Selection, Enrollment and
   Attendance procedures and efforts for the district Early Learning programs.
6. Sets up and maintains computerized student attendance reports for students in the Eau
   Claire 4 Tomorrow (EC4T) and Early Learning programs.
7. Creates district forms and procedures for EC4T and district Early Learning programs.
8. Maintains a broad knowledge of department and program policies and procedures.
9. Creates brochures and flyers.
10. Accurately prepares necessary monthly, quarterly and end of the year reports.
11. Conducts home visits as necessary and appropriate.
12. Coordinates transportation arrangements with Student Transit for the Early Learning
    programs.
13. Maintains and manages records including electronic databases.
14. Manages and coordinates clerical tasks with other staff as the workload within the Early
    Learning Department requires.
15. Assists the Early Learning Coordinator with the planning and implementation of staff and parent orientations and trainings.
16. Arranges, prepares and assists with the implementation of monthly and regularly scheduled meetings for department staff and EC4T partners, committees, advisory boards and councils.
17. Takes notes, composes and maintains minutes for selected meetings.
18. Creates and maintains the Early Learning department web pages and newsletters.
19. Maintains physical and electronic office files.
20. Participates in selected staff development opportunities.
21. Performs other duties as assigned.

(New 2/05)