Under general supervision to perform responsible work in administering and maintaining school food service and associated account records which includes application of departmental accounting procedures, policies, and regulation; to perform related work as required.

II. POSITION CHARACTERISTICS:

Salary: On schedule
Length of contract:  12 months

III. POSITION RELATIONSHIPS:

Reports to: Director of Food Services, Executive Director of Business
Coordinates with: Food Service staff, Business Department staff
Type of coordination:  As directed by administrator or others with coordination responsibilities

IV. POSITION QUALIFICATIONS:

1. Required training and experience: 
   1. Graduation from high school supplemented by advanced courses in bookkeeping and typing. 
   2. Recent responsible bookkeeping work experience. 
   3. Completion of recognized training in word processing programs such as Microsoft Word for Windows and spreadsheet training, preferably Excel for Windows.
2. Desired requirements of the position:
   1. Computer Experience: Word for Windows and Excel. 
   2. Knowledge and ability to apply bookkeeping principles and procedures. 
   3. Knowledge and ability to apply modern office methods and procedures. 
   4. Knowledge and ability to apply record keeping required in maintaining departmental records and budgets. 
   5. Ability to apply and adopt established methods of a variety of bookkeeping transactions. 
   6. Ability to understand and effectively carry out oral and written instructions. 
   7. Ability to establish and maintain effective public and working relationships. 
   8. Ability to maintain accurate and complete records and prepare clear and detailed reports. 
   9. Ability to understand and interpret contracts. 
   10. Ability to work independently with little supervision.

V. POSITION RESPONSIBILITIES:

1. Verifies computer reports with bank deposits and reconciles with the bank.
2. Reconciles bank statement and bank fees monthly for all of Fund 50.
3. Receives all miscellaneous monies for Fund 50 that comes directly to the Board Office, such as rebates, catering, payments for invoices, etc.
4. Serves as main District contact for banking concerns for Fund 50.
5. Conducts monthly edit check and prepares monthly free and reduced participation statistics.
6. Enters the WESSAS Computer Codes on all vendor invoices for Fund 50 and enters in the District financial program.
7. Generates the checks from the District financial program and mails to the vendors.
8. Compiles financial monthly reports to be distributed to the Management Team.
9. Provides financial records to the City, State, and Federal Auditors and answers questions relating to the school food service operation.
10. Prepares financially related correspondence for school food service program.
11. Responsible for monthly reporting to DPI, all meals served and annual financial report.
12. Oversees financial record keeping for Fund 50 to be in compliance with USDA regulations.
13. Is resource for financial information to the Food Service staff.
14. Transmits data nightly with all schools via modem, and verifies that the data is complete.
15. Interprets and communicates departmental and district policies, rules and regulations.
16. Plans the Fund 50 budget with the Food Service Director and Management Team. Provides the information to the District Business Office.
17. Maintains and generates the reports for the budget to the Management Team.
18. Serves as district technical resource person for the PCS software.
19. Invoices other School Districts for supplies, food, and consulting services provided by the ECASD.
20. Prepares meals served and financial reports for these other School Districts.
21. Invoices the YMCA monthly for their usage in the daycares in elementary and secondary schools.
22. Issues work permits to students.
23. Performs other duties as assigned.

Revised 4/93

Revised 7/96

Revised 11/02