This position requires that under minimal supervision the person is able to perform responsible office work calling for imitative and specialized knowledge; including inputting purchase orders; making arrangements for travel, room accommodations, and food; typing grant reports and claims; typing correspondence and related work as required.

II. POSITION CHARACTERISTICS:

Salary: On schedule
Length of contract:  194 + 11

III. POSITION RELATIONSHIPS:

Reports to: Director of Pupil Services
Coordinates with: ATOD Prevention Coordinator, District Staff, External Agencies/General Public
Type of coordination:  As directed by administrator or others with Coordination responsibilities

IV. POSITION QUALIFICATIONS:

1. Required training and experience: 
   1. High school diploma or equivalent. 
   2. Completion of recognized training and/or ability to demonstrate proficient skills in Microsoft Office programs, specifically: Word, Excel, Access, Publisher, and PowerPoint 
   3. Training or experience in filing and records management.
2. Special requirement of the position: 
   1. Ability to work with a minimum of supervision. 
   2. Ability to organize and complete projects in a timely manner. 
   3. Ability to understand and carry out oral and written instructions. 
   4. Ability to complete word processing, spreadsheet, and database management on personal computer. 
   5. Ability to organize and keep accurate records. 
   6. Ability to establish and maintain effective public and internal working relationships. 
   7. Ability to operate a variety of computer programs and office machines and to perform varied and complex clerical tasks. 
   8. Ability to communicate and relate effectively with District staff and the public. 
   9. Knowledge of business English, spelling and composition. 
   10. Ability to plan and lay out public communiqués. 
   11. Ability to be flexible and adjust to changes in work. 
   12. Knowledge of modern office methods and procedures.

V. POSITION RESPONSIBILITIES:

1. Maintains financial records, budgets and grants, balancing with District reports and verifying state submittal.
2. Generates required purchase requisitions, inputs purchase orders into computer, checks in materials, and submits invoices for payment authorization.
3. Prepares correspondence, reports, state and federal grants, and other material requiring accuracy and neatness.
4. Composes letters and memoranda.
5. Prepares a variety of materials from verbal direction and/or written copy (i.e. posters, newsletters, brochures, flyers, etc.).
6. Handles phone inquiries and relate messages to appropriate personnel.
7. Arranges facility/meals, etc. for staff training.
8. Processes travel requests.
9. Assists in coordination of District and citywide activities.
10. Maintains District database of training, funding, etc.
11. Shares knowledge/resources with other building staff.
12. Performs other duties as assigned/requested.

3/25/03

Replaces General Services Clerk - ATOD Program