With direction, serves as secretary to the Director of Media Services, taking care of correspondence and other communications, processing orders, keeping records, and performing related work as required.

II. POSITION CHARACTERISTICS:

Salary: On schedule
Length of contract:  12 months

III. POSITION RELATIONSHIPS:

Reports to: Director of Media Services
Coordinates with: Media Department, district staff
Type of coordination:  As directed by administrator or others with coordination responsibilities

IV. POSITION QUALIFICATIONS:

1. Desired training and experience: graduation from high school supplemented by advanced courses in secretarial science; recent responsible office work experience; experience/training in word processing and/or computers.
2. Special requirements of the position:
   1. Ability to use and apply modern office methods and equipment, such as word processing systems, desktop publishing, electronic mail, and dictation equipment. 
   2. Effective communication skills. 
   3. Ability to take dictation and type with accuracy. 
   4. Ability to enter and retrieve data from the mainframe computer and personal computer. 
   5. Ability to work accurately with figures. 
   6. Considerable knowledge of business English, spelling and composition.

V. POSITION RESPONSIBILITIES:

1. Types letters, reports and other documents, and maintains accurate files.
2. Communicates via telephone and other electronic means.
3. Prepares newsletters and other documents utilizing desktop publishing.
4. Transcribes dictation.
5. Gives information regarding departmental activities or policies in response to telephone inquiries or personal visitations.
6. Prepares quotations, purchase orders, acknowledges receipt of orders, and processes bills for payment.
7. Arranges for substitute media specialists as needed.
8. Maintains budget accounts, inventories, and preview of materials records.
9. Performs other duties as assigned.

(Revised 12/88)