Performs responsible office work involving judgment and initiative while serving as an office assistant/registrar in the Special Education office. Responsible for considerable student record keeping, and to perform other related work as required.

II. POSITION CHARACTERISTICS:

Salary: On schedule
Length of contract:  12 Month

III. POSITION RELATIONSHIPS:

Reports to: Executive Director of Student Services, Director of Special Education
Coordinates with: Special Education Department, district staff
Type of coordination:  As directed by administrator or others with coordination responsibilities

IV. POSITION QUALIFICATIONS:

1. Desired training and experience: graduation from high school including or supplemented by courses in secretarial skills; recent responsible office work experience; experience/training in word processing and/or computers.
2. Special requirements of the position:
   1. Knowledge of modern office practices and procedures. 
   2. Ability to make decisions within the scope of assigned responsibility. 
   3. Knowledge of special education laws and department procedures. 
   4. Ability to recognize and follow through on potential problems or inconsistencies within prescribed procedures, and to assist in developing new record keeping/reporting procedures. 
   5. Ability to handle detailed record keeping involving attendance, enrollments, progress of student evaluations. etc. 
   6. Ability to operate word processing on personal computer, and to operate a variety of office machines. 
   7. Ability to edit, type and proof reports from unedited rough copy. 
   8. Ability to establish and maintain effective working and public relationships.

V. POSITION RESPONSIBILITIES:

1. Serves as office assistant/registrar to the Director of Special Education.
2. Coordinates, prepares, and maintains computerized class enrollments of special education students for all district schools.
3. Prepares, processes and checks all M-Team packets for completeness. Types, mails and processes placements for all special education students, and maintains confidential student files.
4. Contacts schools, parents and transportation officials to arrange starting dates and bus information for all newly identified special education students.
5. Prepares and processes quarterly reports/attendance of all EEN students for district use.
6. Coordinates, prepares and maintains data management system for special education student accounting to Wisconsin Department of Public Instruction, federal government and district superintendent's office.
7. Requests files for all new EEN students and upon requests sends student records to state and/or local agencies.
8. Serves as receptionist for answering/directing calls or messages.
9. Performs other duties as assigned.

(Revised 12/88)
(Revised 11/99 - Title Change)
(SpecEd.Clk.D12)
(Revised 11/02 changed title to Secretary)